top of page

Things to keep business books clean.

You must grasp how to fix improper bookkeeping if you deal with accounting disorganization. Check out the following tips for organizing disorganized accounting.

1. Check for data input errors.

Every business transaction must be recorded. And, let's face it, there's a lot to document. As a result, data entry errors may occur on occasion.

When you input incorrect data into your books, it is referred to be a data entry error. This might be due to mistakes such as:

  • Variable credits and debits

  • transposition mistakes, wrong number input

Look for data entry problems to assist you in organizing and cleaning up your books. These sorts of errors can be discovered by double-checking your work and setting trial balances at the conclusion of each reporting period.

At some time, you may potentially make the inverse of a data input error. An omission mistake occurs when a transaction is not recorded. Your records will be wrong if you do not record every transaction (poor accounting!).

Examine your records for omission errors that can be corrected in substandard books. Any missing entries should be updated to your accounting records for the relevant accounting period.

2. Perform account reconciliations

How often do you reconcile your asset and other accounting accounts? If you don't reconcile your books with the balances of your external accounts, you'll end up with defective books (like your bank account).

The process of balancing your accounts involves comparing the transactions on your bank or credit card statement to the information recorded in your accounting records.

The transactions must be in order. If not, make the appropriate modifications to your records so that your accounting entries and bank or credit card statement match.

You may need to update your books to reflect, for example:

  • Bank charges fees

  • Insufficient funds checks

  • Interest earned

Your bank statement balance may also require the following adjustments:

Invoices not paid (i.e., subtract the outstanding check amounts from the bank statement balance)

So, how often should you balance your bank accounts? Try to balance your accounts each month to keep your books nice.

3. Include altering entries.

Adjusting entries are used to ensure that transactions are reported in the correct accounting period. Again, you must make them after discovering data entry issues and book reconciliation. Adjusting entries can also be made to account for cumulative revenue or expenditures, a provision for questionable accounts, and depreciation and amortization.

Adjusting entries are classified into three types:

  • Accruals: Unrecorded, underpaid, or unaccounted-for revenues or expenditures

  • Deferrals are income or expenditures that have not yet been received or paid but have been recorded.

  • Estimates: Other than cash, such as a reserve for questionable accounts

Prepare modifying entries in the same way as you would standard diary entries.4. Look for duplicates.

Spring cleaning should include decluttering. You know, getting rid of identical items that you might not need.

The same holds true for your bookkeeping checklist. Find and remove duplicates to save clutter and safeguard your books from mistakes.


bottom of page